The quality system
your site can actually run.
FloQMS turns the controlled forms you already use — deviations, CAPA, change control, supplier quality, audits, complaints — into live electronic records with real workflow, e-signatures captured at the point of decision, and an audit trail that stands up in an inspection. Light enough to adopt in weeks. Complete enough to run the whole quality system.
Every screen on this page is the real application — not an illustration.
Quality records
Controlled documents
Training
RegulatoryPaper works — right up until you have to prove it.
Most sites do good quality work. What paper costs them is everything that happens around the work: finding a record, knowing where it stands, proving who decided what, and closing it before the due date passes.
Nobody knows where it is
A CAPA is in a binder, on a desk, or with whoever had it last. Answering “where is it?” means walking the floor or sending four emails.
A signature is a squiggle and a date
What was signed, in what order, by someone in the right role, with what meaning — all of it is reconstructed after the fact, from handwriting.
Due dates live in someone's head
Or in a tracker nobody updates. Overdue is discovered at the monthly review, which is the worst possible time to discover it.
Nothing rolls up
Every metric — open by state, ageing, repeat events, overdue by owner — is rebuilt by hand in a spreadsheet, every month, by the person who can least afford the time.
The record and the SOP never meet
The procedure that governs the form lives in a different cabinet, at a different revision, and training against it is a separate paper exercise.
An audit becomes an excavation
An inspector asks for one record and its history. Three people spend two days assembling what the system should have been able to print in one click.
So why is everybody still on paper?
Not because sites like paper. Because the alternatives have been sized, priced and scoped for someone else. These are the objections we hear, and they are all fair.
Built for a global enterprise
The established platforms assume a programme team, a multi-site rollout and a budget line of its own. A single site drowns in the implementation long before it sees any value.
Every change is a project
Adding a field or a new form turns into a change request, a quote and a queue. By the time it lands, the process has moved on.
Validation sounds like a year of work
IQ, OQ, PQ, data integrity, Annex 11, Part 11. Teams assume going electronic means a binder of documentation before a single record can be raised.
Your forms are yours
QA approved that form. It carries your numbering, your sections, your sign-offs. Re-writing the process to fit somebody's generic template is not an option.
Two systems, two silos
Records in one place, controlled documents and training in another. Neither knows the other exists, so people reconcile them by hand.
And what happens to the old records?
Years of history sits in the current system or the filing room, with no obvious way to bring it across. Starting empty is its own compliance problem.
One system. Your forms. Live records.
FloQMS is not a form builder and it is not a document dump. Your approved forms are loaded as controlled definitions — sections, fields, roles, workflow and sign-offs intact — and from that moment they behave like records, not files.
Everyone opens to the work that is actually theirs
Records raised in your name and records sitting at your review or approval, in one place, due-date first. Board or list, in progress or closed, filtered to a process when you want it.
- Assigned to you and waiting on your role
- Overdue, due today and due soon, colour-coded
- One click from the board into the record
- Board or list, in progress or closed
The quality system, laid out the way QA thinks about it
Six quality process buckets cover the ground a site is inspected on — and everything else you run on FloQMS sits underneath, in its own group, out of the way.
- Quality Events & CAPA · Change Management · Supplier Quality
- Audits & Inspections · Complaints & Customer Quality · Risk & Quality Review
- Manufacturing, Laboratory, Validation and Regulatory forms under Other forms / processes
The whole record on one screen
The workflow across the top so nobody has to ask what happens next. The form in the middle, laid out the way it was approved. Record details, related records and the outstanding required fields down the right.
- Related records are live links — a CAPA shows its Actions and Effectiveness Checks
- Required fields list what is still missing, and jump you straight to it
- The next workflow actions are the buttons at the top, role-gated
- Records lock while somebody has them open, so two people never overwrite each other
Signed where the decision is made — not bolted on at the end
Submit for review, approve, reject, close: each one prompts for the signature it needs, states the meaning in plain words, and captures it only after the signer re-enters their password.
- Name, role, meaning, date and time recorded against the action itself
- Segregation of duties enforced — the same person cannot review their own submission
- A signature can never be removed, only superseded by a later action
Every signature the record carries, in one list
What has been applied, by whom, with what meaning and when — and what is still outstanding before the record can close. It prints with the record.
- Signature manifestations in full, on screen and on the printed record
- Append-only audit trail of every value changed, by whom and when
- A wet-ink tier that keeps a site outside the burden of 21 CFR Part 11…
- …and a full electronic-signature tier your validation team can qualify
Nobody misses their turn
The moment a record is raised in your name, or arrives at one of your actions, it shows on your bell with an unread count. No separate inbox to remember to check.
- Owner, reviewer, approver — every role named on a record is notified
- Straight from the notification into the record
Controlled documents in the same system as the records they govern
SOPs, work instructions, policies and templates with versions, effective dating, periodic review, controlled copies and read-and-understood training — all beside the quality records.
- Draft → In Review → Approved → Effective → Superseded, with sign-offs on the way
- Periodic review clock with due-soon, overdue and escalation flags
- Training assignments raised from the version that became effective
- Controlled copies issued, numbered and recalled
The monthly review builds itself
Open records by state, ageing, overdue, volume by process and by owner — drawn from the records as they stand, not from a spreadsheet somebody maintained on a Friday afternoon.
The parts you only notice when they are missing.
Sites that need a real quality system — not an enterprise programme.
FloQMS is aimed squarely at the regulated organisation that is too small for a multi-year platform rollout and far too serious to keep running on paper and spreadsheets.
Serious where it counts. Light everywhere else.
Adoption measured in weeks, not quarters
Your approved forms are loaded as controlled definitions — the sections, fields, roles and sign-offs you already have. Buckets and roles map onto how the site is already organised. The person who has been filling in the paper form recognises the screen, because it is the same form. There is nothing to install and no server to stand up.
Feature-rich, yet deliberately light
Workflow, e-signatures with meaning, segregation of duties, audit trail, record locking, parent–child records, controlled documents, training, analytics. What it does not have is the configuration surface that turns a QMS into a permanent consulting engagement.
One person can manage it
Users, roles, sites, process access, metadata, forms, licensing and the audit log are all in a single admin panel. Publishing a new form is an afternoon, not a release cycle — and QA validates it in a sandbox before anyone else ever sees it.
Priced for a single site
FloQMS is competitively priced against the enterprise platforms, and we would rather show you what that means for your site than publish a number that fits nobody. Email us to know more.
Built for GxP from the first line
Records are attributable, legible, contemporaneous, original and accurate by construction: an append-only audit trail, signature manifestations that state their meaning, enforced segregation of duties, record locking and controlled printing. FloQMS ships in two tiers — a confirmation tier that keeps a site outside the burden of 21 CFR Part 11, and a full electronic-signature tier your validation team can qualify. Operational qualification and user-acceptance test scripts come with the platform; the validated state stays yours to own.
Two things we are building next.
Both answer the same two questions every site asks in the first meeting: will it talk to what we already run, and what happens to everything we already have?
Integration module
Connect FloQMS to the systems the site already runs — ERP, CRM, LIMS, MES and the rest — so a deviation raised against a work order, a complaint raised against a customer, or a change that touches a material carries its context both ways. No re-keying, and one version of the truth about what the record refers to.
Import utility
Bring your existing QMS across — open records so work in flight is not lost, and closed records with their history so the register is complete from day one. Starting with an empty system has always been the quiet reason migrations stall; this removes it.
Show us one of your forms.
Tell us what your site runs on today and which process hurts most. We will come back with FloQMS running your own form — your sections, your roles, your sign-offs — so you are looking at your quality system rather than a demo of somebody else's.
contact@UberScool.com Pricing, a walkthrough, a validation pack or a migration conversation — all to the same address.